Tabular PDF Information Extraction with Local LLMs and Layout-Aware Parsing: A Reliability Evaluation

Reliably extracting tables from PDFs is essential for large-scale scientific data mining and knowledge base construction, yet existing evaluation approaches rely on rule-based metrics that fail to capture semantic equivalence of table content. We present a benchmarking framework based on synthetically generated PDFs with precise LaTeX ground truth, using tables sourced from arXiv to ensure realistic complexity and diversity. As our central methodological contribution, we apply LLM-as-a-judge for semantic table evaluation, integrated into a matching pipeline that accommodates inconsistencies in parser outputs. Through a human validation study comprising over 1,500 quality judgments on extracted table pairs, we show that LLM-based evaluation achieves substantially higher correlation with human judgment (Pearson r=0.93) compared to currently used Tree Edit Distance-based Similarity (TEDS, r=0.68) and Grid Table Similarity (GriTS, r=0.70). Evaluating 21 contemporary PDF parsers across 100 synthetic documents containing 451 tables reveals significant performance disparities. Our results offer practical guidance for selecting parsers for tabular data extraction and establish a reproducible, scalable evaluation methodology for this critical task. Code and data: https://github.com/phorn1/pdf-parse-bench Metric study and human evaluation: https://github.com/phorn1/table-metric-study

Multimodal Large Language Models (MLLMs) enhance the potential of natural language processing. However, their actual impact on document information extraction remains unclear. In particular, it is unclear whether an MLLM-only pipeline--while simpler--can truly match the performance of traditional OCR+MLLM setups. In this paper, we conduct a large-scale benchmarking study that evaluates various out-of-the-box MLLMs on business-document information extraction. To examine and explore failure modes, we propose an automated hierarchical error analysis framework that leverages large language models (LLMs) to diagnose error patterns systematically. Our findings suggest that OCR may not be necessary for powerful MLLMs, as image-only input can achieve comparable performance to OCR-enhanced approaches. Moreover, we demonstrate that carefully designed schema, exemplars, and instructions can further enhance MLLMs performance. We hope this work can offer practical guidance and valuable insight for advancing document information extraction.

The extraction of structured information from unstructured documents represents a critical component of digital transformations in all sectors. While proprietary solutions dominate commercial applications, a rapidly growing ecosystem of open-source Optical Character Recognition (OCR) engines, Large Language Models (LLMs), and Vision-Language Models (VLMs) offers accessible alternatives. However, systematic evaluations on realistic, multi-step extraction pipelines remain scarce. Responsible usage of such extraction tools require comprehensive evaluations on realistic tasks, especially as these solutions will be key components of applications in the public sector that the EU AI act categorizes as high risk. To address this gap we present a comprehensive benchmark assessing the end-to-end performance of open-source systems on a complex real-world document processing task classified as high risk: Student applications for an international study program. We conduct a comprehensive empirical evaluation with state-of-the-art OCR engines, LLMs and VLMs. Our results reveal that while VLMs generally outperform OCR+LLM pipelines, even state-of-the-art open-source models struggle to handle such tasks reliably in zero-shot settings. Only 4 of 35 configurations achieved F1 scores above 0.5, with the best OCR+LLM pipeline matching top VLM performance, though most OCR+LLM combinations performed substantially worse. Roughly 75% of all configurations scored below 0.25. Model scale influences performance, yet the relationship is non-linear: substantially larger models do not guarantee proportionally better results. Input quality, particularly the structural preservation of OCR output, emerges as a critical factor independent of downstream model capability.