Closing Cost-Quality Gap in Document VLMs: Difficulty-Aware Data Curation and Quality-Adjusted Deployment Economics

Vision-language models (VLMs) are increasingly used to extract structured fields from business documents, yet most evaluations report accuracy on clean benchmarks and offer little guidance to practitioners choosing an approach for a given task complexity. We address this gap with a measurement-grounded study and an open-source release. Across eleven systems (three commercial, two reasoning, five open-source VLMs in pretrained and fine-tuned form, and a non-LLM OCR->regex floor) scored on a 750-document held-out pool of synthetic checks, fine-tuning on 3K samples lifts the best open-source VLMs above F1 0.98-above every zero-shot commercial system on this task-while GPT-5 leads the commercial pool on F1 and Claude Sonnet 4.5 collapses on Date. To turn these measurements into actionable choices, we introduce a practitioner-oriented selection framework that maps a task profile (quality, latency, governance, volume) to a recommended approach via filtering and total-cost minimization, illustrated on a hypothetical mid-volume document-extraction scenario.

Data curation has shifted the quality-compute frontier for language-model and contrastive image-text pretraining, but its role for vision-language models (VLMs) is far less established. We ask how far data curation alone can take VLM performance, holding architecture, training recipe, and compute fixed and varying only the training data. Our pipeline, applied to the MAmmoTH-VL single-image subset, lifts performance by +11.7pp on average across 20 public VLM benchmarks (spanning grounding, VQA, OCR/documents, captioning, spatial/3D, counting, charts, math, brand-ID, and multi-image reasoning) and by +11.3pp on average across all nine capability axes of DatBench, our high-fidelity VLM eval suite. At 2B, our curated model surpasses InternVL3.5-2B by 9.9pp at ~17x less training compute and closes the gap to Qwen3-VL-2B to within 1.8pp at ~87x less compute, from pretraining alone. Beyond accuracy, curation delivers four further properties: (1) Reliability: per-capability std across training seeds drops by ~67% and the lift survives a 4k-to-16k context-length sweep; (2) OOD generalization: the 9-eval OOD average rises by +7.2pp, and multi-image BLINK rises by +3.09pp despite single-image-only training, with Visual Correspondence gaining +11.8pp; (3) Behavioral gains beyond benchmarks: across ~1,100 open-ended queries the curated 2B is more honest and more specific than the matched-compute baseline, and more concise and less refusal-prone than a frontier 2B reference; (4) Pareto-dominance on inference cost: at every scale (1B, 2B, 4B) the curated model raises accuracy while lowering response FLOPs vs. the matched-compute baseline, and the curated 4B matches near-frontier accuracy at 3.3x lower response FLOPs than Qwen3-VL-4B. Data curation is a high-leverage tool for building better VLMs, reaching near-frontier accuracy at up to ~150x less training compute.

Academic research tends to focus on new models for document understanding creating a wide gap in the literature between model definition and running models at production scale. To close that gap, we present a microservice architecture that encapsulates pipelines of multiple models for classification, optical character recognition (OCR), and large language model structured field extraction as well as our experience running this pipeline on thousands of multi-page documents per hour. We describe our primary design decisions, including a hybrid classification, separation of GPU-bound inference from CPU-bound orchestration, use of asynchronous processing for the many IO-bound operations in the pipeline, and an independent, horizontal scaling strategy. Using batch profiling, we identified two surprising qualitative findings that shape production deployments: OCR, not language-model parsing, dominates end-to-end latency, and the system saturates at a concurrency determined by shared GPU-inference capacity rather than worker count. Our goal is to provide practitioners with concrete architectural patterns for building document understanding systems that work beyond the benchmark; effectively operationalizing models in production.