From PDF to RAG-Ready: Evaluating Document Conversion Frameworks for Domain-Specific Question Answering

We study retrieval-augmented generation (RAG) for questions about French PDF documents when both the answer and its supporting document pages are evaluated. Five system variants add dense retrieval, rank fusion, reranking, and query decomposition to a BM25 baseline. On 595 challenge questions, the complete system scores 0.4450 MRR@10 and 0.4013 Recall@10, compared with 0.3430 and 0.2994 for BM25. Dense retrieval alone and a simple lexical--dense fusion both underperform BM25. Reranking improves the hybrid system, whereas adding query decomposition produces the largest further gain, with higher latency and more detected output artifacts. The complete system slightly exceeds the reported anonymous overall mean on two answer metrics but falls below it on most page-retrieval metrics. These results identify accurate page selection, rather than semantic retrieval in isolation, as the main opportunity for improvement in this setting.

Retrieval-Augmented Generation (RAG) systems over enterprise knowledge bases must ingest heterogeneous document formats -- PDFs, Word documents, presentations, and scans -- whose content is locked inside complex visual layouts, multi-column pages, and dense tables. Rule-based extraction and OCR destroy reading order, flatten tables, and lose heading hierarchy, while fully agentic chunking over extracted text incurs high token costs and hallucination risk. We present Document Retrieval-Aware Chunking (D-RAC), an extension of our Web Retrieval-Aware Chunking (W-RAC) framework to arbitrary document formats. D-RAC first normalizes any input document into PDF, exploiting the fact that virtually every format has a faithful, deterministic PDF rendering. A single multimodal LLM pass then converts rendered pages into retrieval-optimized Markdown -- rewriting tables as self-contained prose statements and preserving heading hierarchy -- after which chunking proceeds exactly as in W-RAC: deterministic parsing into ID-addressable units followed by lightweight LLM-based chunk planning over identifiers rather than text. Source text is never regenerated during chunking, preserving W-RAC's cost, determinism, and observability benefits while unlocking every renderable format as a first-class input. On the 236-document, 795-page PDF subset of the RAG-Multi-Corpus benchmark spanning five enterprise domains, D-RAC converts and chunks the entire corpus in 72 minutes with zero errors, producing 1,748 retrieval-ready chunks. Compared to agentic chunking with frontier LLMs, D-RAC reduces chunking-stage output tokens by 95.7%, cutting chunking cost by 77.8% (GPT-4.1 pricing) to 85.6% (Gemini 2.5 Pro pricing) and chunking time by 75%. D-RAC scales linearly to documents of 500+ pages.

PDF files are primarily intended for human reading rather than automated processing. In addition, the heterogeneous content of PDFs, such as text, tables, and images, poses significant challenges for parsing and information extraction. To address these difficulties, both practitioners and researchers are increasingly developing new methods, including the promising Retrieval-Augmented Generation (RAG) systems to automated PDF processing. However, there is no comprehensive study investigating how different components and design choices affect the performance of a RAG system for understanding PDFs. In this paper, we propose such a study (1) by focusing on Question Answering, a specific language understanding task, and (2) by leveraging two benchmarks from the financial domain, including TableQuest, our newly generated, publicly available benchmark. We systematically examine multiple PDF parsers and chunking strategies (with varied overlap), along with their potential synergies in preserving document structure and ensuring answer correctness. Overall, our results offer practical guidelines for building robust RAG pipelines for PDF understanding.