Governed Memory: A Production Architecture for Multi-Agent Workflows

Agent memory enables enterprise agents to retain knowledge acquired during work and reuse it across tasks and agents, turning execution experience into persistent organizational knowledge. Realizing this potential requires both source--memory integration, through which enterprise sources and accumulated memory can be utilized together, and memory governance, through which shared memory remains subject to organizational policies throughout its lifecycle. These requirements interact when information from enterprise sources persists in memory. As this information is repeatedly derived and reused under changing principals and policies, source restrictions may be bypassed, resulting in information leakage. Preventing such leakage requires authorization continuity, under which source restrictions remain effective throughout source-to-memory and memory-to-memory derivation and reuse. Existing approaches address these concerns individually, but do not treat source--memory integration, memory governance, and authorization continuity as combined core design targets across the memory lifecycle. We define Governed Enterprise Memory as agent memory designed around this combined scope and present AkasicMEM as its realization. AkasicMEM realizes authorization continuity through transitive lineage, policy composition during memory formation, and policy re-evaluation during retrieval. It is built on GraphAI's AkasicDB, a unified vector--graph--relational database whose storage and execution substrate enables the underlying operations of these mechanisms to be jointly optimized and executed.

Multi-agent LLM environments require robust mechanisms for shared knowledge management. This paper formalizes the fleet-memory problem and identifies four foundational failure modes: unauthorized leakage, stale propagation, contradiction persistence, and provenance collapse. To address these, we define explicit systems-level primitives: scoped retrieval, temporal supersession, provenance tracking, and policy-governed memory propagation. These primitives are implemented in MemClaw, a production multi-tenant memory service, and evaluated via ArgusFleet, a reproducible harness testing four governance dimensions. Rather than a baseline comparison, this study measures a live production service, emphasizing real-world architectural insights and negative results. Key Evaluation Results Provenance: Successfully reconstructed 100% of depth-four derivation chains with correct writer identity at sub-second per-hop latency. Propagation: Demonstrated high intra-fleet visibility with zero cross-fleet leakage. Under strong write mode, write-to-visible latency was optimized to a single search round-trip. Production Architectural Issues Discovered Asymmetric Scope Enforcement: Tenant isolation held, but sub-tenant scope was initially bypassed on direct GET-by-id requests for agent-scoped credentials (disclosed and remediated during the study). Pipeline Ordering Conflict: While contradiction supersession works for admitted writes, a synchronous near-duplicate gate can prematurely reject contradictory writes before the asynchronous contradiction detector can evaluate them. Conclusion: Long-context retrieval alone is insufficient for production multi-agent memory. Governed shared memory demands explicit systems-level abstractions, and live evaluation is vital to expose enforcement and pipeline-ordering failures missed by design-only treatments.

Memory benchmarks for LLM agents largely assume single-user settings, leaving shared assistants for hospitals, workplaces, campuses, and households understudied. In these deployments, multiple principals write to a common memory pool and query it under different roles, scopes, and relationships, so memory quality requires governance as well as recall. We introduce GateMem, a benchmark for multi-principal shared-memory agents. GateMem jointly evaluates utility for legitimate long-horizon requests with state updates, access control across contextual authorization boundaries, and agent-facing active forgetting after explicit deletion requests. It spans medical, office, education, and household domains, with long-form multi-party episodes, incremental memory injection, hidden checkpoints, structured judging, and leak-target annotations. Across diverse baselines and backbone models, no method simultaneously achieves strong utility, robust access control, and reliable forgetting. Long-context prompting often yields the best governance score at high token cost, while retrieval-based and external-memory methods reduce cost yet still leak unauthorized or deleted information. These results show current memory agents remain far from reliable shared institutional deployment.