Offline Language-Based Support System for Tactical Decision-Making in Air Combat Operations

Air operations rely on complex rules, established procedures, and time-critical analysis under limited connectivity and strict security constraints. In such environments, analysts must combine written doctrine with images, often without access to external computing resources. This paper studies offline large language models as decision support tools, deployed in isolated and restricted environments to give analysts access to doctrinal knowledge that remains traceable to its original sources through natural language interaction. We describe a modular retrieval-augmented architecture suitable for operation without Internet connectivity, supporting both text and image input from technical manuals. As a first step toward evaluating this architecture, we report a pilot study with four image analysts of the Brazilian Air Force, combining (i) a doctrinal knowledge assessment based on their electronic-target identification doctrine, comparing human and proposed system performance on the same test, and (ii) a measurement of the cognitive workload involved in manually producing a reconnaissance target report (Relatório de Missão de Reconhecimento - REMIR) without AI assistance. The results show a demanding manual task, especially in terms of mental demand (6.0/7) and effort (5.0/7), while the proposed system matches the human score (8/10) and completes the assessment in 7.1 minutes (compared to a human average of 26.5 minutes), establishing a baseline for future AI-assisted evaluation. Finally, we describe a future evaluation protocol to systematically compare manual and AI-assisted workflows.

Public institutions hold large volumes of sensitive documents and support tickets that cannot leave the premises, ruling out cloud-hosted language models entirely. We report on RAGAL, a retrieval-augmented assistant for the technical-support team of AFIR, the Romanian Agency for Financing Rural Investments, built and operated under three hard constraints: zero data egress (no external API calls, even for synthetic data), a read-only mandate (the assistant drafts, humans execute), and a single 8 GB consumer laptop as the only development and training machine. Over a Romanian-language corpus of ~25,000 chunks -- 15,073 resolved support tickets and internal normative documents -- we show that the highest-leverage investments were retrieval engineering and retriever fine-tuning rather than a larger generator: hybrid dense-sparse retrieval with intent routing raised our internal evaluation from 62% to 81%, and fine-tuning the bge-m3 embedder on real ticket data improved recall@10 from 0.663 to 0.850 (MRR 0.489 to 0.684) after 72 minutes of training. We document a general pitfall: single-domain fine-tuning silently degraded retrieval on the untouched document domain below the stock baseline, detected only after building a per-domain evaluation set and repaired with locally generated queries (GenQ). We report two counter-intuitive findings -- PII masking improved generation quality, and a structural "anchor distillation" scheme made SQL hallucination impossible by construction -- along with a reproducible recipe for full embedder fine-tuning in 8 GB of VRAM. Finally, since zero egress also rules out a cloud judge, we describe a substitute: a 744B-parameter model run on CPU, too slow to serve interactively but affordable in overnight batch, used as a second opinion whose limits we quantify. We release the sanitized pipeline scripts for institutions facing similar data-locality constraints.

This system paper describes our participation in the SemEval-2025 Task-7 ``Everyday Knowledge Across Diverse Languages and Cultures''. We attended two subtasks, i.e., Track 1: Short Answer Questions (SAQ), and Track 2: Multiple-Choice Questions (MCQ). The methods we used are retrieval augmented generation (RAGs) with open-sourced smaller LLMs (OS-sLLMs). To better adapt to this shared task, we created our own culturally aware knowledge base (CulKBs) by extracting Wikipedia content using keyword lists we prepared. We extracted both culturally-aware wiki-text and country-specific wiki-summary. In addition to the local CulKBs, we also have one system integrating live online search output via DuckDuckGo. Towards better privacy and sustainability, we aimed to deploy smaller LLMs (sLLMs) that are open-sourced on the Ollama platform. We share the prompts we developed using refinement techniques and report the learning curve of such prompts. The tested languages are English, Spanish, and Chinese for both tracks. Our resources and codes are shared via https://github.com/aaronlifenghan/FLANS-2026