CAIA in Practice: Field Evaluation of an AI-Assisted Support System for Text-Based Online Counselling
Authors: Philipp Steigerwald, Nico Bienlein, Jennifer Burghardt, Mara Stieler, Robert Lehmann, Jens Albrecht
Organizations: Faculty of Computer Science, Technische Hochschule Nürnberg Georg Simon Ohm, Nürnberg, Germany · Faculty of Social Sciences, Institute for E-Counselling, Technische Hochschule Nürnberg Georg Simon Ohm, Nürnberg, Germany
Rising global demand for mental health support creates significant service delivery challenges, with asynchronous email counselling serving as a crucial low-threshold channel for accessing care. This paper presents CAIA, a co-designed AI-based tool suite that demonstrates responsible AI integration into counselling practice through seven LLM-driven functions enhanced by retrieval-augmented generation. A field evaluation involved 34 professional counsellors conducting authentic sessions with trained student counsellees (36 threads, 321 messages, 1,257 AI outputs). User behaviour analysis confirms substantial adoption, revealing that professional autonomy and information accuracy are decisive for sustained acceptance, with counsellors particularly valuing interpretive functionalities that provide new perspectives and stimulate professional reflection.
Figures & tables
Fig. 1: CAIA System
Fig. 2: CAIA user interface displaying the split-screen design with email conversation thread (left) and expandable AI functionality panels (right).
Fig. 3: Counselling History functionality panel in edit mode, displaying the editing toolbar with formatting options, AI-powered text manipulation functions (replace word, rephrase sentence) and reference symbols with hover tooltips showing source passages.
Fig. 4: Boxplots of each functionality’s relative open-time per email thread (labels show total opens n ).
Fig. 5: Functionality usage trends across counselling progression showing relative functionality engagement patterns with 95% confidence intervals. Each subplot displays the percentage of functionality opens at different counsellee message indices (1-6), revealing how functionality preferences evolve throughout the counselling process.
Fig. 6: Functionality transition heat-map showing counsellor navigation between CAIA components. Counts are printed in each cell, with asterisks denoting significantly over-represented transitions (* padj<.05 , ** padj<.01 , *** padj<.001 ).
Fig. 7: Distribution of functionality panel states during counsellor typing sessions showing active consultation patterns
Client perceptions of the therapeutic alliance are critical for counseling effectiveness. Accurately capturing these perceptions remains challenging, as traditional post-session questionnaires are burdensome and often delayed, while existing computational approaches produce coarse scores, lack interpretable rationales, and fail to model holistic session context. We present CARE, an LLM-based framework to automatically predict multi-dimensional alliance scores and generate interpretable rationales from counseling transcripts. Built on the CounselingWAI dataset and enriched with 9,516 expert-curated rationales, CARE is fine-tuned using rationale-augmented supervision with the LLaMA-3.1-8B-Instruct backbone. Experiments show that CARE outperforms leading LLMs and substantially reduces the gap between counselor evaluations and client-perceived alliance, achieving over 70% higher Pearson correlation with client ratings. Rationale-augmented supervision further improves predictive accuracy. CARE also produces high-quality, contextually grounded rationales, validated by both automatic and human evaluations. Applied to real-world Chinese online counseling sessions, CARE uncovers common alliance-building challenges, illustrates how interaction patterns shape alliance development, and provides actionable insights, demonstrating its potential as an AI-assisted tool for supporting mental health care.
Anqi Li, Chenxiao Wang, Yu Lu +3
Zhejiang University · Westlake University · Department of Psychology, Jing Hengyi School of Education, Hangzhou Normal University
AI is increasingly used for mental health and well-being support, creating an urgent need for safer engagement, while design, evaluation, and governance take time to develop. We explore a complementary approach: helping users critically reflect on their own AI conversations. We introduce CounselReflect, a tool that translates literature-grounded counseling quality metrics into a user-facing reflection framework. Using CounselReflect as a study probe, we interviewed 21 users of AI for mental health and well-being support. Although most participants did not routinely reflect on their conversations, they articulated concrete questions they would want reflection to address. Tool-assisted reflection also revealed challenges: participants selectively sought evidence confirming existing perceptions of AI and prioritized dimensions they already valued. We argue that reflection tools should surface blind spots and scaffold more holistic examination of AI interactions. Finally, overcoming emotional barriers to revisiting tense conversations remains a major design challenge and warrants input from future work.
Yahan Li, Chaohao Du, Christopher Chun Kuizon +7
University of Southern California, United States · The University of Texas at Austin, Austin, Texas, United States · Department of Psychiatry and Behavioral Sciences, University of Southern California, Los Angeles, California, United States
While AI-assisted text-based counseling is gaining attention, it remains empirically unclear which counselor behaviors are associated with higher dialogue quality. Existing research often focuses heavily on Reflection, borrowing frameworks from Motivational Interviewing. To address this gap, we conduct a multi-layered analysis using KokoroChat, a large-scale Japanese text counseling dataset conducted by professional counselors and trainees, newly annotated with counselor strategy tags and client distress levels. Our results show that, under the quality indicators used in this study, Affirmation is more consistently associated with session quality than Reflection among the analyzed strategies. Cross-dataset transfer experiments further suggest that this quality signal can be observed to some extent on ESConv, an English dataset with non-expert supporters. These findings provide empirical implications for counselor training and emotional support system design. We release the additional KokoroChat annotations and experimental source code at https://github.com/UEC-InabaLab/BeyondReflection.
Michimasa Inaba
The University of Electro-Communications 1-5-1, Chofugaoka, Chofu, Tokyo, Japan