Using profiles of cognitive capability to assess AI suitability for workplace tasks
Organizations: University of Cambridge · Department for Science, Innovation and Technology · Universitat Politècnica de València
Abstract
Organisations deploying AI face a scoping problem: which tasks can be automated, which should remain with humans, and which are best shared between the two. Aggregate benchmark scores provide little insight into where systems will succeed or fail in practice, while human judgements of model capabilities quickly become outdated. We introduce a pipeline that profiles agents and tasks using a shared set of core cognitive capabilities. Cognitive capability profiling infers an agent's capabilities from performance on a benchmark battery annotated for the cognitive demands of each item. Task requirements weighting elicits from domain experts the relative importance of these same capabilities for their work. As both use a common set of cognitive dimensions, they can be updated independently as models and roles change, and combined to estimate AI suitability at the level of a domain, organisation, role, or individual duty. We validate capability recovery on synthetic agents, profile six AI systems, and elicit task requirements from 410 employees across six occupational domains. AI systems differed more across cognitive dimensions than across model families, while workplace activities converged on a shared cognitive core. The resulting scores provide a comparative scoping tool for identifying promising candidates for piloting and areas where current systems are unlikely to be well suited. We discuss extending the framework to profile human workers alongside AI systems, moving from AI suitability towards human-machine task allocation.
Figures & tables
| Benchmark | Items |
| Abstract Narrative Understanding [ 75 ] | 303 |
| AGIEval [ 76 ] | 1896 |
| BigBenchHard [ 77 ] | 1265 |
| BigToM [ 78 ] | 686 |
| Cause and Effect [ 75 ] | 51 |
| CoQA [ 75 ] | 210 |
| > 0 | % of active items at level | |||||
| Dimension | (%) | 1 | 2 | 3 | 4 | 5 |
| IIC | 100 | 23 | 61 | 15 | 1 | 0 |
| L | 100 | 15 | 82 | 3 | 0 | 0 |
| SM | 99 | 19 | 64 | 9 | 7 | 0 |
| APaS | 94 | 54 | 35 | 11 | 0 | 0 |
| IR | 92 | 50 | 43 | 7 | 0 | 0 |
| # | Acronym | Job domain |
| 1 | WL | Warehouse or logistics |
| 2 | MMR | Manufacture, maintenance, or repair |
| 3 | NDP | Numerical, data, or programming |
| 4 | AOP | Administration, organisational, or planning |
| 5 | CMH | Customer service, marketing, or HR |
| 6 | HSC | Hospitality, sales, or client care |
| Dimension | 0.25 | 0.5 | 1 | 2 | |
| IIC (100%) | 0.61 | 0.63 | 0.73 | 0.83 | 0.90 |
| L (100%) | 0.67 | 0.81 | 0.84 | 0.90 | 0.86 |
| SM (99%) | 0.73 | 0.84 | 0.90 | 0.92 | 0.91 |
| APS (94%) | 0.86 | 0.87 | 0.86 | 0.86 | 0.91 |
| IR (92%) | 0.89 | 0.85 | 0.80 | 0.76 | 0.72 |
| EM (50%) | 0.82 | 0.83 | 0.78 | 0.80 | 0.79 |
| Free | Shared | Fixed | |
| Recovery shape | 0.92 | 0.92 | 0.92 |
| Recovery level | 0.12 | 0.98 | 0.98 |
| Effective dims | 2.7 | 6.7 | 6.7 |
| Within-agent | 0.50 | 0.13 | 0.13 |
| Worst-dim contraction | 0.71 | 0.81 | 0.82 |
| Suitability | 0.14 | 0.91 | 0.91 |
| Accuracy | Coverage | ||||
| SM | 59.0% | 99% | 5.59 | 0.37 | 0.27 |
| SC | 65.2% | 42% | 4.08 | 0.42 | 0.23 |
| L | 58.8% | 100% | 4.02 | 0.38 | 0.40 |
| IIC | 58.8% | 100% | 3.70 | 0.38 | 0.33 |
| EM | 56.0% | 50% | 3.23 | 0.39 | 0.31 |
| APS | 57.3% | 94% | 1.99 | 0.19 | 0.61 |
Appendix figures & tables30 assets
Supplementary material from the paper’s appendix.
Appendix
| Capability | Definition | |
| Memory Systems | ||
| Episodic Memory | EM | Remembering previous events |
| Semantic Memory | SM | Remembering facts and information |
| Procedural Memory | ProcM | Remembering how to perform learned tasks or skills |
| Prospective Memory | ProsM | Remembering to do what you had planned to do |
| Executive Control | ||
| Capability | Acronym | MAE | % ±1 | ||
| Theory of Mind | ToM | ||||
| Emotion Perception and Empathy | EPaE | ||||
| Spatial Reasoning and Navigation | SRaN | ||||
| Causal Reasoning | CR | ||||
| Procedural Memory | ProcM | ||||
| Object Permanence | OP |
| Capability | Definition | Constituent abilities | |
| Episodic Memory | EM | Remembering previous events | — |
| Semantic Memory | SM | Remembering facts and information | — |
| Object Permanence | OP | Realising that people and objects continue to exist and have impact even if you cannot see them | — |
| Language | L | Using language to communicate information between you and another person | — |
| Social Cognition | SC | Understanding and reasoning about emotions, beliefs, desires and social cues in others | Emotion Perception & Empathy (EPaE): Considering and connecting with the feelings and emotions of others; Theory of Mind (ToM): Reasoning about the goals, beliefs and desires of others |
| Instrumental Reasoning | IR | Reasoning about how objects, actions, and events can bring about desired outcomes | Causal Reasoning (CR): Inferring how outcomes arise from prior actions or events; Functional Perception (FP): Recognising the appropriate roles that objects, people, or information can play in achieving a goal |
| Work activity | Description |
| Researching | Learning about latest developments, researching a product or client |
| Checking | Inspecting products or documents, interviewing staff or reviewing their performance, ensuring compliance with regulations or guidelines |
| Decision making | Deciding project goals, choosing between different plans or options |
| Problem solving | Finding ways to overcome roadblocks, fix issues, or resolve conflict |
| Creative thinking | Coming up with new ideas for products or marketing, innovating |
| Long-term planning | Considering the overall goals for a project, setting objectives, strategising |
| Companies | Online | Total | ||||
| Domain | Pre-QC | Post-QC | Pre-QC | Post-QC | Pre-QC | Post-QC |
| Warehouse or logistics (WL) | 2 | 1 | 47 | 36 | 49 | 37 |
| Manufacture, maintenance, or repair (MMR) | 0 | 0 | 48 | 33 | 48 | 33 |
| Numerical, data, or programming (NDP) | 18 | 12 | 59 | 50 | 77 | 62 |
| Administration, organisational, or planning (AOP) | 46 | 37 | 125 | 102 | 171 | 139 |
| Customer service, marketing or HR (CMH) | 38 | 24 | 67 | 55 | 105 | 79 |
| Group | Age (mean sd) | % female | Median education | Yrs in role | Yrs in field | AI positivity | |
| Overall | 410 | 49.8 | Degree | 5.7 | 11.8 | 57.6 | |
| Companies | 85 | 65.9 | Degree | 4.2 | 8.4 | 62.1 | |
| Online | 325 | 45.5 | Degree | 6.1 | 12.7 | 56.4 |
| Cosine | Pearson | Reliability | Reliability | Noise | Disattenuated | |
| [95% CI] | (companies) | (online) | ceiling | |||
| Per capability | 0.846 | 0.620 [0.508, 0.732] | 0.497 | 0.733 | 0.603 | 1.000 |
| Per work activity | 0.905 | 0.876 [0.830, 0.923] | 0.788 | 0.935 | 0.858 | 1.000 |
| Capabilities | Work activities | ||||
| Capability | Cosine | Pearson | Work activity | Cosine | Pearson |
| EM | 0.893 | 0.599 | Researching | 0.982 | 0.964 |
| SM | 0.875 | 0.483 | Checking | 0.889 | 0.779 |
| ProcM | 0.874 | 0.689 | Decision making | 0.953 | 0.805 |
| WM | 0.916 | 0.548 | Problem solving | 0.950 | 0.816 |
| CF | 0.894 | 0.383 | Creative thinking | 0.910 | 0.694 |
| Agent | SC | IR | L | SM | IIC | APaS | EM | OP |
| A1 | 3.10 | 2.89 | 3.51 | 3.08 | 2.57 | 3.29 | 4.04 | 3.76 |
| A2 | 2.44 | 1.99 | 2.50 | 3.03 | 1.14 | 2.82 | 2.00 | 2.41 |
| A3 | 2.56 | 2.75 | 3.33 | 3.83 | 2.90 | 4.09 | 2.47 | 3.28 |
| A4 | 3.72 | 3.08 | 2.41 | 2.26 | 2.63 | 3.18 | 2.19 | 2.83 |
| A5 | 2.87 | 3.43 | 3.17 | 3.28 | 2.48 | 2.90 | 3.63 | 4.19 |
| A6 | 1.99 | 4.21 | 4.08 | 3.63 | 3.21 | 2.75 | 4.17 | 4.57 |
| Dimension (coverage) | |||||
| Information Integration & Control (100%) | 0.39 | 0.55 | 0.68 | 0.77 | 0.80 |
| Language (100%) | 0.45 | 0.57 | 0.69 | 0.75 | 0.72 |
| Semantic Memory (99%) | 0.45 | 0.71 | 0.81 | 0.84 | 0.84 |
| Action Planning & Sim. (94%) | 0.75 | 0.74 | 0.73 | 0.72 | 0.71 |
| Object Permanence (36%) | 0.80 | 0.77 | 0.74 | 0.71 | 0.68 |
| Social Cognition (42%) | 0.82 | 0.81 | 0.80 | 0.78 | 0.76 |
| Dimension (coverage) | 0.25 | 0.5 | 1 | 2 | |
| Information Integration & Control (100%) | 0.42 | 0.42 | 0.40 | 0.33 | 0.26 |
| Language (100%) | 0.51 | 0.43 | 0.38 | 0.30 | 0.34 |
| Semantic Memory (99%) | 0.45 | 0.39 | 0.32 | 0.29 | 0.30 |
| Action Planning & Sim. (94%) | 0.29 | 0.29 | 0.32 | 0.33 | 0.25 |
| Instrumental Reasoning (92%) | 0.27 | 0.31 | 0.35 | 0.39 | 0.39 |
| Episodic Memory (50%) | 0.34 | 0.33 | 0.39 | 0.34 | 0.34 |
| Free intercept | Shared intercept | |||||||||
| Agent | Eff. dims | worst contr. | Eff. dims | worst contr. | ||||||
| GPT-4o-mini | 3.07 | 0.42 | 0.95 | 98 | 0.59 | 5.68 | 0.16 | 0.75 | 12 | 0.64 |
| o4-mini | 2.58 | 0.50 | 0.94 | 180 | 0.62 | 5.02 | 0.22 | 0.72 | 23 | 0.66 |
| Gemini 3 Flash | 2.66 | 0.48 | 0.98 | 229 | 0.60 | 4.84 | 0.22 | 0.86 | 25 | 0.70 |
| Gemini 3.1 Pro | 3.06 | 0.42 | 0.98 | 224 | 0.56 | 5.15 | 0.20 | 0.88 | 25 | 0.72 |
| GPT-5-nano | 2.32 | 0.53 | 0.96 | 214 | 0.57 | 4.54 | 0.24 | 0.76 | 24 | 0.59 |
| System | Acc. | |||||
| Gemini 3.1 Pro | 73.3% | 19,535 | 3.70 | 0.30 | 1.013 | 363 |
| Gemini 3 Flash | 68.4% | 19,535 | 3.38 | 0.29 | 1.013 | 376 |
| o4-mini | 61.8% | 19,535 | 2.88 | 0.29 | 1.011 | 377 |
| GPT-4o-mini | 48.7% | 19,535 | 2.79 | 0.32 | 1.013 | 362 |
| GPT-5-nano | 56.0% | 19,535 | 2.75 | 0.28 | 1.013 | 382 |
| Gemini 2.5 Flash | 44.8% | 19,535 | 2.58 | 0.34 | 1.013 | 348 |
| System | IIC | L | SM | APS | IR | EM | SC | OP |
| Gemini 3.1 Pro | 4.90 (0.41) | 5.03 (0.41) | 6.25 (0.38) | 4.25 (0.34) | 1.44 (0.12) | 2.67 (0.18) | 4.79 (0.42) | 0.27 (0.13) |
| Gemini 3 Flash | 5.06 (0.44) | 4.96 (0.43) | 6.12 (0.37) | 2.37 (0.15) | 1.32 (0.13) | 2.93 (0.26) | 4.18 (0.40) | 0.11 (0.13) |
| o4-mini | 2.92 (0.32) | 2.90 (0.27) | 6.34 (0.40) | 1.63 (0.15) | 1.71 (0.15) | 3.23 (0.42) | 4.42 (0.47) | -0.10 (0.13) |
| GPT-4o-mini | 2.21 (0.21) | 4.93 (0.48) | 5.73 (0.41) | 0.03 (0.12) | 2.05 (0.25) | 2.98 (0.48) | 4.18 (0.48) | 0.19 (0.14) |
| GPT-5-nano | 4.19 (0.51) | 2.22 (0.18) | 6.17 (0.41) | 1.34 (0.14) | 1.30 (0.15) | 4.51 (0.50) | 2.59 (0.25) | -0.34 (0.13) |
| Gemini 2.5 Flash | 2.91 (0.39) | 4.07 (0.52) | 2.95 (0.23) | 2.31 (0.25) | -0.51 (0.12) | 3.06 (0.47) | 4.32 (0.50) | 1.58 (0.24) |
| Task | Winner stable | Unique rankings | Invariant pairs | Separated pairs | |
| Researching | Yes | 4 | 12/15 | 9/15 | 6/15 |
| Checking | Yes | 5 | 12/15 | 9/15 | 6/15 |
| Decision making | Yes | 5 | 12/15 | 10/15 | 6/15 |
| Problem solving | Yes | 4 | 13/15 | 10/15 | 8/15 |
| Creative thinking | Yes | 3 | 13/15 | 9/15 | 6/15 |
| 1 | 0.80 | 0.81 | 0.82 | 1.00 | 0.88 | 0.85 | 0.65 |
| 2 | 0.82 | 0.79 | 0.79 | 0.87 | 0.89 | 0.81 | 0.64 |
| 4 | 0.73 | 0.75 | 0.75 | 0.76 | 0.80 | 0.79 | 0.61 |
| 8 | 0.72 | 0.72 | 0.70 | 0.70 | 0.71 | 0.65 | 0.61 |
| Task | WL | MMR | NDP | AOP | CMH | HSC | All |
| Admin | 3.41 [3.17, 3.64] | 3.41 [3.19, 3.64] | 3.07 [2.84, 3.30] | 3.34 [3.11, 3.57] | 3.18 [2.95, 3.40] | 3.64 [3.41, 3.87] | 3.47 [3.24, 3.71] |
| Researching | 3.47 [3.23, 3.71] | 3.08 [2.85, 3.30] | 3.37 [3.13, 3.61] | 3.22 [2.99, 3.44] | 3.15 [2.91, 3.38] | 3.16 [2.93, 3.39] | 3.31 [3.07, 3.55] |
| Communicating | 2.74 [2.51, 2.96] | 2.91 [2.68, 3.13] | 3.25 [3.03, 3.47] | 3.25 [3.02, 3.48] | 3.22 [2.99, 3.46] | 3.32 [3.08, 3.54] | 3.24 [3.01, 3.46] |
| Listening | 3.27 [3.04, 3.51] | 3.86 [3.59, 4.11] | 3.29 [3.06, 3.52] | 3.16 [2.92, 3.38] | 3.28 [3.05, 3.50] | 2.97 [2.73, 3.20] | 3.23 [3.00, 3.46] |
| Building rapport | 3.40 [3.17, 3.63] | 3.69 [3.46, 3.92] | 3.29 [3.06, 3.53] | 3.33 [3.08, 3.56] | 2.98 [2.74, 3.22] | 3.40 [3.17, 3.64] | 3.18 [2.93, 3.42] |
| Analysing data | 3.72 [3.45, 4.00] | 2.73 [2.48, 2.96] | 3.05 [2.81, 3.28] | 3.13 [2.88, 3.37] | 2.94 [2.70, 3.18] | 3.15 [2.92, 3.38] | 3.15 [2.90, 3.39] |
| Task | WL | MMR | NDP | AOP | CMH | HSC | All |
| Researching | 4.63 [4.38, 4.87] | 4.14 [3.92, 4.37] | 4.47 [4.23, 4.71] | 4.45 [4.22, 4.67] | 4.34 [4.11, 4.58] | 4.39 [4.16, 4.62] | 4.50 [4.26, 4.74] |
| Admin | 4.14 [3.91, 4.37] | 4.51 [4.29, 4.74] | 3.94 [3.72, 4.17] | 4.39 [4.16, 4.62] | 3.94 [3.71, 4.16] | 4.67 [4.44, 4.89] | 4.41 [4.18, 4.65] |
| Analysing data | 4.97 [4.70, 5.25] | 3.98 [3.73, 4.22] | 4.37 [4.14, 4.61] | 4.33 [4.08, 4.57] | 3.90 [3.66, 4.14] | 4.42 [4.19, 4.65] | 4.36 [4.12, 4.60] |
| Building rapport | 3.72 [3.49, 3.95] | 3.69 [3.46, 3.92] | 4.32 [4.08, 4.55] | 4.36 [4.11, 4.60] | 4.34 [4.09, 4.57] | 4.74 [4.50, 4.97] | 4.33 [4.08, 4.57] |
| Listening | 4.45 [4.22, 4.69] | 5.36 [5.09, 5.62] | 4.08 [3.85, 4.31] | 4.23 [4.00, 4.46] | 4.34 [4.11, 4.56] | 3.95 [3.71, 4.19] | 4.28 [4.05, 4.51] |
| Communicating | 3.56 [3.34, 3.78] | 3.98 [3.76, 4.21] | 4.30 [4.08, 4.52] | 4.31 [4.08, 4.54] | 4.28 [4.05, 4.51] | 4.29 [4.05, 4.51] | 4.27 [4.04, 4.50] |
AI and Labor
AI and labor studies how artificial intelligence changes jobs, wages, skills, hiring, and the organization and quality of work.
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